Health & Emergency Procedures

Health Policies: You will be required to fill out a health history for each child upon enrollment. This will include conditions of the child which may be adversely affected by the school experience or which may adversely affect the other children. This history must include allergic reactions and the date of the last physical examination. Immunization forms must be filled out before admission to our school and it must be updated annually. The state requires that each child in our school have an annual physical exam.

Returning from an Illness: Your child may return to school after 72 hours of being free of any symptoms. If you return earlier than 72 hours,  CCLA will ask you that you bring a doctor’s note at the time you drop off your child.

In the event of a child’s exposure to a communicable disease, a notice will be posted at the school’s parent communication board and you will be notified verbally by your child’s teacher, the director or the program supervisor.

Some communicable diseases must be reported to the local health department. The following partial list of reportable diseases includes the most commonly found in school settings. If it is known that your child has been exposed to any of the following you will receive a written notice.

  • Hepatitis
  • Shigella
  • Giardiasis
  • Pertussis (Whooping Cough)
  • Measles
  • Salmonella, (any diarrhea outbreak
  • Haemophilus Influenza (H flu)
  • Rubella (German measles, 3 day measles, light Measles)
  • Meningitis

Medication Management: Medication will only be given with prior written consent of the child’s parent/guardian. When required, a note from your pediatrician/family physician will also be required. 

Prescriptions: Medication must be in the original container from the pharmacy and labeled with:

  1. Child’s name (first, last names and middle initial if needed)
  2. Medication name
  3. Dosage amount
  4. Frequency
  5. Length of time ( e.g. every two hours)
  6. Expiration date 

Non- Prescription Medications: examples include

  • Antihistamines
  • Non-narcotic cough suppressants
  • Sunscreen and insect repellents
  • Lotions/lip balms
  • Aspirins, non-aspirin fever reducers/pain relievers
  • Anti-itching ointments/lotions intended to relieve itching
  • Diaper rash ointment, intended for use for a diaper rash

CCLA will only give a child a non-prescription medication when: The medication is in its original container, and if dosage and frequency is stated on the label, and the medication is age appropriate for the child in question. *If dosage is different than above, a physician’s note is needed to administer meds to your child.

Full names are required. Physical and PO Box addresses and telephone numbers (home and business for you) of parents/guardians, physicians and other persons to be contacted in case of emergency, this shall be kept in a file, which is easily available to all staff, along with all authorities acting in behalf of the child.


Authorization to Act in Case of Emergency: You will be asked to give CCLA written authorization to act according to the best judgment of the staff if immediate action is necessary in case of illness or accident and a parent/guardian cannot be reached immediately.

In Case of Accident or Emergency: All staff is trained in CPR and First Aid which will be administered by staff members when necessary. The staff will treat minor injuries and the child will remain at the school. The injury will be reported to the parent either by phone or when the child is picked up. Every injury and treatment given is recorded in our school’s files and an accident/incident report is filled out for parents/guardians to sign.

Major injuries requiring medical treatment and or hospitalization are also reported to the Washington Department of Early Learning. All parents are informed if the children are exposed to communicable diseases.

Crisis and Disaster Plan

CCLA’s Goals:

  1. To be ready and able to protect and care for our children and staff to the best of our ability.
  2. To provide a quick response to a crisis in order to prevent escalation.

By having a clear crisis/disaster plan in place, CCLA shall do all that is in our power to execute the above goals.

A crisis/disaster is any situation that requires immediate action to ensure the safety and well-being of our children and staff. This includes but is not limited to serious injury, weapons in the building, intruder in the building or community tragedy. The purpose of our crisis/disaster plan is to be ready to act as a team in an efficient manner to take control of any situation before it threatens the lives of our children and staff members. 

Crisis Team: **Director, Program Supervisor and Lead Teachers**

  • Our staff is well aware of the procedures for operating a fire extinguisher.
  • Our Lead Teachers take the attendance clip board/first aid kit, turns off the lights and close internal doors as they are exiting the building with the children.
  • All of our teachers and support staff are familiar with evacuation procedures.
  • Our rooms have evacuation plans by each door.
  • As required by state laws, fire drills are conducted every month.
  • Earthquake and lockdown practices are done 4 times per year.
  • You will be notified verbally and with a note prior to a drill being conducted.
  • If you happen to pick up your child at the time of the drill please join us as if you are part of the procedure this helps your child understand the importance of the exercises.

In case of an emergency staff at CCLA will make sure your child remains safe and comfortable until you come to the appointed site for pick up.

CCLA has a First Aid Kit, emergency food and water to sustain us for 72 hours. 

Pesticide Policy: The Pesticide Application Act requires us to inform you of any pesticide application within 48 hours prior to the event. Staff will place a notice on the parent bulletin board.

This notice will have the following information:

  • Name of pesticide
  • The location
  • When and where it will be applied
  • Kind of pest to be controlled
  • The area will be marked with visible markers. The markers will be left in place according to the label but not less than 24 hours from application.
  • Markers will have a date labeled on them and will state “it has been treated and how”.
  • Company name and telephone number
  • A copy of the label will be posted on the bulletin board.

Parents/guardians, a copy of THE HEALTH CARE PLAN and THE DISASTER/CRISIS PLAN is located in the office area for your convenience. Any time you feel you need to review them all you have to do is ask and any of the staff members will be able to assist you.